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Restaurant Automation

Menu Translation

Sync bilingual menu labels across POS, QR menu, and print menus when kitchen updates items.

Automation overview

What this automation does

This automation starts when menu master row created or updated in Notion or Sheets. It google sheets approve, webhooks approve, openai approve, slack approve, and google docs pushes, then pushes translations to Shata menu API, QR digital menu, and generates updated print PDF via Google Docs mail merge for manager print queue.

Trigger
Menu master row created or updated in Notion or Sheets
Main actions
Google Sheets approve → Webhooks approve …
Final outcome
pushes translations to Shata menu API, QR digital menu, and generates updated pr…
Execution time
1–3 minutes
Apps used
6 integrations
AI-powered
No
Difficulty
Beginner
Beginner
Workflow diagram

End-to-end scenario flow

Read-only visualization of how data moves from trigger to final result.

Trigger
Notion
Event detected
Step 1
Google Sheets
Approve
Step 2
Webhooks
Approve
AI
OpenAI
Approve
Step 4
Slack
Approve
Step 5
Google Docs
Pushes
Result
Google Docs
Workflow complete
Step-by-step

How each step runs

  1. 1
    NotionTrigger
    Event detected

    Menu master row created or updated in Notion or Sheets

  2. 2
    Google Sheets
    Approve

    Notion or Sheets menu master edit webhook triggers GPT-4o translation EN↔AR with culinary terminology glossary from Drive, human optional approve in Slack for n

  3. 3
    Webhooks
    Approve

    Notion or Sheets menu master edit webhook triggers GPT-4o translation EN↔AR with culinary terminology glossary from Drive, human optional approve in Slack for n

  4. 4
    OpenAI
    Approve

    Notion or Sheets menu master edit webhook triggers GPT-4o translation EN↔AR with culinary terminology glossary from Drive, human optional approve in Slack for n

  5. 5
    Slack
    Approve

    Notion or Sheets menu master edit webhook triggers GPT-4o translation EN↔AR with culinary terminology glossary from Drive, human optional approve in Slack for n

  6. 6
    Google Docs
    Pushes

    pushes translations to Shata menu API, QR digital menu, and generates updated print PDF via Google Docs mail merge for manager print queue.

  7. 7
    Google Docs
    Workflow complete

    pushes translations to Shata menu API, QR digital menu, and generates updated print PDF via Google Docs mail merge for manager print queue.

Apps used

Connected applications

Notion

Approve

Google Sheets

Approve

Webhooks

Approve

OpenAI

Approve

Slack

Approve

Google Docs

Pushes

Summary

Automation summary

Trigger
Menu master row created or updated in Notion or Sheets
Inputs
Menu master row created or updated in Notion or Sheets, Business Name, Notification Email, Timezone
Outputs
pushes translations to Shata menu API, QR digital menu, and generates updated print PDF via Google Docs mail merge for manager print queue., Slack approve, Google Docs pushes
Business goal
Automate menu translation end-to-end with accurate app routing.
Execution frequency
Real-time on event
Estimated runtime
1–3 minutes
Error handling
Failed steps retry up to 3 times with exponential backoff; persistent failures notify your configured channel and log to the run history.
Dependencies
Notion, Google Sheets, Webhooks
Benefits

Why use this automation?

Save ~13 hours/week

Remove repetitive steps from Menu Translation so your team focuses on high-value work.

Reduce manual work

Connected apps sync data automatically instead of copy-paste between dashboards.

Prevent human errors

Standardized logic runs the same way every time, with retries on failure.

Faster response times

Events trigger immediate actions instead of waiting for someone to check a queue.

Requirements

What you need to get started

Required apps

  • Notion
  • Google Sheets
  • Webhooks

Required accounts

  • Active Notion workspace with API access
  • Active Google Sheets workspace with API access
  • Active Webhooks workspace with API access
  • Shata Automation workspace (free tier supported)

Required API keys

  • OAuth tokens for each connected integration

Permissions

  • Read access on trigger sources (forms, sheets, webhooks, or CRM objects)
  • Write access on destination apps (email, chat, CRM, or storage)

Estimated setup time

  • 15 min including app authorization and test run
  • Difficulty: Beginner

Optional apps

  • OpenAI (optional)
  • Slack (optional)
  • Google Docs (optional)

Automation runtime

Activate this template

PartialSome steps run in preview until their integrations go live.

Connect required apps via OAuth or API keys. Credentials are encrypted server-side. Dev test runs mock external actions when connections are missing.

Draft
0%
Activation readiness

Est. setup time: ~13 min

Required connections

  • Notion(required)
    PreviewNotion: workflow actions run in preview
    ⚠ Missing
  • Google Sheets(required)
    ⚠ Missing
  • webhooks(required)
    Previewwebhooks: workflow actions run in preview
    ⚠ Missing
  • OpenAI(required)
    ⚠ Missing
  • • Missing connection: Notion
  • • Missing connection: Google Sheets
  • • Missing connection: webhooks
  • • Missing connection: OpenAI
Manage all connections →View all installations →

Workflow summary

Trigger
Menu master row created or updated in Notion or Sheets
Steps
7 nodes
Required apps
4
Optional apps
2

Trigger

Manual trigger

Run workflows on demand via Test run or Live test. Activate to enable scheduled/webhook triggers on other templates.

Run history

No runs yet. Install the template and run a test, or activate to receive webhook/schedule runs.

PremiumBeginnerPartial15 min setup★4.46.1k installs · 452 reviews
Customize for My Business
Analytics

Template performance

21.1k
Views
6.1k
Installs
187
Favorites
4.4
Avg rating
29.2%
Conversion
15 min
Setup time
92%
Success rate
99
Trending score
Most used integrations
NotionGoogle SheetsWebhooks

Notion or Sheets menu master edit webhook triggers GPT-4o translation EN↔AR with culinary terminology glossary from Drive, human optional approve in Slack for new items, then pushes translations to Shata menu API, QR digital menu, and generates updated print PDF via Google Docs mail merge for manager print queue.

Some steps run in preview until their integrations go live.

Required apps
NotionPreviewGoogle SheetsLiveWebhooksPreviewOpenAILive
Optional apps
SlackLiveGoogle DriveTest-only
All integrations
NotionGoogle SheetsWebhooksOpenAISlackGoogle Drive
Workflow preview

How Menu Translation runs

1
Trigger
Load terminology glossary
2
Process
Rule engine
3
Action
notion
4
Notify
Alert & log
NotionGoogle SheetsWebhooksOpenaiSlackGoogle Drive
Setup steps

Get started in 5 steps

  1. 1
    Connect menu sources

    Notion/Sheets menu DB, OpenAI, culinary glossary Drive doc, Shata menu API, Google Docs PDF.

  2. 2
    Load terminology glossary

    Brand-approved dish names and ingredients never auto-translated wrongly.

  3. 3
    Configure approval gate

    New items Slack preview; updates to existing auto-push if glossary match.

  4. 4
    Push to channels

    API sync to digital menu; PDF print template for wall menus.

  5. 5
    Test item update

    Change description; verify AR appears on QR menu within 5 minutes.

Variables

Configurable settings

VariableTypeDefaultRequired
Business NametextYour BusinessYes
Notification Emailemail—Yes
Timezoneselect—Yes
Slack Channeltext#generalNo
Google Sheet IDtextNo
Sheet RangetextSheet1!A:ZNo
FAQ

Frequently asked questions

Third language?

Add glossary column for FR or other; separate API locale field.

Allergen labels?

Allergen icons copied not translated; text translated separately.

Price formatting?

Currency and numerals follow locale—EGP vs SAR symbol placement.

Seasonal items?

Season end date auto-hides item across all channels on date.

Get started

Customize Menu Translation for your business

Our team can adapt this template to your exact workflow, apps, and brand requirements.

Request custom automation →Talk to an expert