Notify managers when stock crosses par levels with suggested reorder quantities.
This automation starts when scheduled hourly inventory level poll. It google sheets compare to par levels and whatsapp alert manager, then one-tap approve creates draft PO row in supplier Sheets tab.
Read-only visualization of how data moves from trigger to final result.
Shata inventory API or Shopify inventory level poll
On-hand qty compared to par levels by SKU and location
Below par WhatsApp alert with suggested reorder quantity
One-tap approve creates draft PO row in supplier Sheets tab
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Remove repetitive steps from Inventory Alerts so your team focuses on high-value work.
Connected apps sync data automatically instead of copy-paste between dashboards.
Standardized logic runs the same way every time, with retries on failure.
Events trigger immediate actions instead of waiting for someone to check a queue.
Automation runtime
Connect required apps via OAuth or API keys. Credentials are encrypted server-side. Dev test runs mock external actions when connections are missing.
Est. setup time: ~8 min
Schedule trigger
Activate this workflow to provision the trigger endpoint.
No runs yet. Install the template and run a test, or activate to receive webhook/schedule runs.
Hourly Shata inventory API or Shopify inventory level poll compares on-hand to par levels in Google Sheets by SKU and location; below par sends WhatsApp to manager with item name, current qty, suggested reorder from lead time formula, and one-tap approve link that creates draft purchase order row in Sheets supplier tab.
Some steps run in preview until their integrations go live.
Shata inventory API or Shopify inventory, Google Sheets par levels, Twilio WhatsApp.
Sheets columns SKU, par, lead days, supplier, pack size per location.
Formula uses avg daily usage × lead days + safety stock − on hand.
Manager phone per location; escalate to owner if 3+ SKUs critical.
Force par breach; verify WhatsApp with correct reorder math.
| Variable | Type | Default | Required |
|---|---|---|---|
| Business Name | text | Your Business | Yes |
| Notification Email | — | Yes | |
| Timezone | select | — | Yes |
| Google Sheet ID | text | No | |
| Sheet Range | text | Sheet1!A:Z | No |
Perishable flag sorts alerts to top of message batch.
Require two consecutive hourly breaches before alert.
Approve link creates PO row; optional supplier email on second approve.
High waste SKU gets higher safety stock multiplier in formula.
Our team can adapt this template to your exact workflow, apps, and brand requirements.
160 total reviews
We deployed this across three locations and saw immediate time savings. The Inventory Alerts workflow handles edge cases we didn't expect it to.
+ Saved our team 10+ hours weekly · Reliable triggers every time
− Took longer than estimated for advanced config
Solid template. We duplicated and tweaked variables for our brand. Would recommend for teams starting automation.
+ Setup was straightforward · Great documentation
Clean workflow design. Connected our stack in one afternoon. Minor learning curve on variables.
+ Integrations worked on first try · AI quality exceeded expectations
Hourly Shata inventory API or Shopify inventory level poll compares on-hand to par levels in Google Sheets by SKU and location; below par sends WhatsApp to manager with item name, current qty, suggested reorder from lead time formula, and one-tap approve link that creates draft purchase order row in Sheets supplier tab.
Activate Inventory Alerts with default variables and run a sandbox test.
Scenario: New user installs template and validates output in under 15 minutes.
Connect live apps, map business rules, enable monitoring alerts.
Scenario: Team deploys to workspace after QA sign-off on test runs.
Version 1.2.0 — Improved reliability and Slack notifications for Inventory Alerts.
Current version: 1.2.0
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