Recruitment

Interview Bot

Conduct first-round async video or chat screening with structured scorecard output.

Automation overview

What this automation does

This automation starts when greenhouse candidate enters `Async Screen` stage. It openai sends, notion sends, x (twitter) sends, twilio sends, and whatsapp sends, then greenhouse stage `Async Screen` sends candidate link to chat interview bot; GPT asks 6 role-specific questions from Notion bank, records text or video Replies v. AI handles generation and decision logic in the middle of the flow.

Trigger

Greenhouse candidate enters `Async Screen` stage

Main actions

OpenAI sends → Notion sends …

Final outcome

Greenhouse stage `Async Screen` sends candidate link to chat interview bot; GPT …

Execution time

1–3 minutes

Apps used

7 integrations

AI-powered

Yes

Difficulty

Intermediate

AIIntermediate

Workflow diagram

End-to-end scenario flow

Read-only visualization of how data moves from trigger to final result.

Trigger

Greenhouse

Event detected

OpenAI

Sends

Step 2

Notion

Sends

Step 3

X (Twitter)

Sends

Step 4

Twilio

Sends

Step 5

Sends

Result

Workflow complete

Step-by-step

How each step runs

1
GreenhouseTrigger
Event detected
Greenhouse candidate enters `Async Screen` stage
2
OpenAI
Sends
Greenhouse stage `Async Screen` sends candidate link to chat interview bot; GPT asks 6 role-specific questions from Notion bank, records text or video Replies v
3
Notion
Sends
Greenhouse stage `Async Screen` sends candidate link to chat interview bot; GPT asks 6 role-specific questions from Notion bank, records text or video Replies v
4
X (Twitter)
Sends
Greenhouse stage `Async Screen` sends candidate link to chat interview bot; GPT asks 6 role-specific questions from Notion bank, records text or video Replies v
5
Twilio
Sends
Greenhouse stage `Async Screen` sends candidate link to chat interview bot; GPT asks 6 role-specific questions from Notion bank, records text or video Replies v
6
WhatsApp
Sends
Greenhouse stage `Async Screen` sends candidate link to chat interview bot; GPT asks 6 role-specific questions from Notion bank, records text or video Replies v
7
WhatsApp
Workflow complete
Greenhouse stage `Async Screen` sends candidate link to chat interview bot; GPT asks 6 role-specific questions from Notion bank, records text or video Replies v

Apps used

Connected applications

Greenhouse

Sends

OpenAI

Sends

Notion

Sends

X (Twitter)

Sends

Twilio

Sends

Calendly

Sends

Summary

Automation summary

Trigger: Greenhouse candidate enters `Async Screen` stage
Inputs: Greenhouse candidate enters `Async Screen` stage, Business Name, Notification Email, Timezone
Outputs: Greenhouse stage `Async Screen` sends candidate link to chat interview bot; GPT asks 6 role-specific questions from Notion bank, records text or video Replies v, Twilio sends, WhatsApp sends
Business goal: Automate interview bot end-to-end with accurate app routing.
Execution frequency: Real-time on event
Estimated runtime: 1–3 minutes
Error handling: Failed steps retry up to 3 times with exponential backoff; persistent failures notify your configured channel and log to the run history.
Dependencies: Greenhouse, OpenAI, Notion, AI provider API

Benefits

Why use this automation?

Save ~5 hours/week

Remove repetitive steps from Interview Bot so your team focuses on high-value work.

Reduce manual work

Connected apps sync data automatically instead of copy-paste between dashboards.

Prevent human errors

Standardized logic runs the same way every time, with retries on failure.

Faster response times

Events trigger immediate actions instead of waiting for someone to check a queue.

Requirements

What you need to get started

Required apps

Greenhouse
OpenAI
Notion

Required accounts

Active Greenhouse workspace with API access
Active OpenAI workspace with API access
Active Notion workspace with API access
Shata Automation workspace (free tier supported)

Required API keys

OpenAI or compatible AI provider API key
OAuth tokens for each connected integration

Permissions

Read access on trigger sources (forms, sheets, webhooks, or CRM objects)
Write access on destination apps (email, chat, CRM, or storage)
Permission to send prompts to your AI provider

Estimated setup time

5 min including app authorization and test run
Difficulty: Intermediate

Optional apps

X (Twitter) (optional)
Twilio (optional)
WhatsApp (optional)
Calendly (optional)

Automation runtime

Activate this template

PartialSome steps run in preview until their integrations go live.

Connect required apps via OAuth or API keys. Credentials are encrypted server-side. Dev test runs mock external actions when connections are missing.

Draft

Activation readiness

Est. setup time: ~13 min

Required connections

greenhouse(required)
Previewgreenhouse: workflow actions run in preview
⚠ Missing
OpenAI(required)
⚠ Missing
Notion(required)
PreviewNotion: workflow actions run in preview
⚠ Missing
x(required)
Previewx: workflow actions run in preview
⚠ Missing

• Missing connection: greenhouse
• Missing connection: OpenAI
• Missing connection: Notion
• Missing connection: x

Manage all connections →View all installations →

Workflow summary

Trigger: Greenhouse candidate enters `Async Screen` stage
Steps: 7 nodes
Required apps: 4
Optional apps: 2

Trigger

Manual trigger

Run workflows on demand via Test run or Live test. Activate to enable scheduled/webhook triggers on other templates.

Run history

No runs yet. Install the template and run a test, or activate to receive webhook/schedule runs.

AIFreeIntermediatePartial5 min setup★4.27.6k installs · 126 reviews

Customize for My Business

Analytics

Template performance

48.9k

Views

7.6k

Installs

803

Favorites

4.2

Avg rating

15.6%

Conversion

5 min

Setup time

96%

Success rate

Trending score

Most used integrations

GreenhouseOpenAINotion

Greenhouse stage `Async Screen` sends candidate link to chat interview bot; GPT asks 6 role-specific questions from Notion bank, records text or video Replies via Twilio/WhatsApp or web; scores responses against rubric dimensions; outputs scorecard PDF to Greenhouse attachment; pass threshold schedules Calendly next round automatically.

Some steps run in preview until their integrations go live.

Required apps

GreenhousePreviewOpenAILiveNotionPreviewX (Twitter)Preview

Optional apps

TwilioPreviewWhatsAppPreview

All integrations

GreenhouseOpenAINotionX (Twitter)TwilioWhatsApp

Workflow preview

How Interview Bot runs

Trigger

Load question sets

→

Process

AI decision layer

→

Action

greenhouse

→

Notify

Alert & log

GreenhouseOpenaiNotionXTwilioWhatsapp

Setup steps

Get started in 5 steps

1
Connect screening bot
Greenhouse stage webhook, Notion question bank, OpenAI interviewer, Calendly.
2
Load question sets
Question bank tagged by role family—engineering, sales, ops.
3
Configure scoring rubric
Communication, technical, culture dimensions scored 1-5 each.
4
Set pass threshold
Average ≥3.5 schedules next round; else rejection email.
5
Pilot 10 candidates
HM reviews scorecards vs live interview correlation.

Variables

Configurable settings

Variable	Type	Default	Required
Business Name	text	Your Business	Yes
Notification Email	email	—	Yes
Timezone	select	—	Yes
Brand Voice	select	Professional	No

AI prompt

System prompt template

You are a structured screening interviewer for {role}. Ask one question at a time from the bank, probe shallow answers once, score against rubric dimensions, remain neutral and professional.

FAQ

Frequently asked questions

Video answers?

Optional 2-min video per question via async video link.

Cheating detection?

Time pressure and follow-up probes on vague answers.

Accessibility?

Extended time flag on candidate request.

Arabic interview?

Arabic question bank and evaluation prompts.

Reviews

4.7

★4.7

126 total reviews

James O'Brien

CTO · DevFlow

★★★★★

7/2/2026

We deployed this across three locations and saw immediate time savings. The Interview Bot workflow handles edge cases we didn't expect it to.

+ Reliable triggers every time · Support team helped customize quickly

Nadia El-Sayed

Restaurant Owner · Frio Café

★★★★Verified install

6/15/2026

Solid template. We duplicated and tweaked variables for our brand. Would recommend for teams starting automation.

+ Great documentation · Scales well as we grow

− Took longer than estimated for advanced config

Marcus Chen

Sales Manager · HubSpot Partner

★★★★★Verified install

5/29/2026

Clean workflow design. Connected our stack in one afternoon. Minor learning curve on variables.

+ AI quality exceeded expectations · Saved our team 10+ hours weekly

Documentation

Template documentation

Overview

Requirements

Active greenhouse account with API access
Active openai account with API access
Active notion account with API access
Active x account with API access
OpenAI or compatible AI provider API key
Shata Automation workspace (free tier supported)

Supported apps

greenhousePreviewopenaiLivenotionPreviewxPreviewtwilioPreviewwhatsappPreview

Triggers

Greenhouse candidate enters `Async Screen` stage

Actions

Load question sets
Configure scoring rubric
Set pass threshold
Pilot 10 candidates

Examples

Quick start

Activate Interview Bot with default variables and run a sandbox test.

Scenario: New user installs template and validates output in under 15 minutes.

Production rollout

Connect live apps, map business rules, enable monitoring alerts.

Scenario: Team deploys to workspace after QA sign-off on test runs.

Troubleshooting

Workflow fails on first run: Verify OAuth scopes for all required integrations and re-authorize if expired.
Variables not applying: Check required fields in the Configure Variables step; empty required values block activation.
Notifications not received: Confirm notification email and Slack channel IDs match your workspace settings.

Release notes

Version 1.2.0 — Improved reliability and Slack notifications for Interview Bot.

Versioning

Version history

Current version: 1.2.0

v1.2.0Current

5/27/2026

improvementImproved error handling and retry logic for failed runs.
featureAdded optional Slack notification on workflow completion.

v1.1.0

3/28/2026

featureNew variable: brand voice selector for AI-powered steps.
fixFixed timezone handling for scheduled triggers.

v1.0.0

1/27/2026

featureInitial marketplace release.

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Customize Interview Bot for your business

Our team can adapt this template to your exact workflow, apps, and brand requirements.

Request custom automation →Talk to an expert

Interview Bot

What this automation does

End-to-end scenario flow

How each step runs

Connected applications

Automation summary

Why use this automation?

What you need to get started

Required apps

Required accounts

Required API keys

Permissions

Estimated setup time

Optional apps

Activate this template

Required connections

Workflow summary

Trigger

Run history

Template performance

How Interview Bot runs

Get started in 5 steps

Configurable settings

System prompt template

Frequently asked questions

Template documentation

Overview

Requirements

Supported apps

Triggers

Actions

Examples

Troubleshooting

Release notes

Version history

Related templates

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Candidate Ranking

Hiring Pipeline

Offer Letter Generator

Customers also installed

Hiring Pipeline

CV Parsing

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To-do Manager

Pull Request Review Summary

Inbox Priority Briefing

Customize Interview Bot for your business

Template documentation

Overview

Requirements

Supported apps

Triggers

Actions

Examples

Troubleshooting

Release notes

Version history

Related templates

CV Parsing

Candidate Ranking

Hiring Pipeline

Offer Letter Generator

Customers also installed

Hiring Pipeline

CV Parsing

Applicant AI Screening

Offer Letter Generator

Trending this week

Canva Asset Approval Flow

To-do Manager

Pull Request Review Summary

Inbox Priority Briefing