Shata Solutions
← Back to marketplace
Recruitment

Applicant AI Screening

Applicant AI Screening — orchestrates Greenhouse, Gmail, Google Calendar, OpenAI to automate this workflow with field mapping, notifications, and audit logging.

Automation overview

What this automation does

This automation starts when greenhouse and Gmail event matching Applicant AI Screening business rules. It gmail validates, google calendar validates, openai validates, and slack validates, then tune thresholds and field maps in the install wizard. AI handles generation and decision logic in the middle of the flow.

Trigger
Greenhouse and Gmail event matching Applicant AI Screening business rules
Main actions
Gmail validates → Google Calendar validates …
Final outcome
Tune thresholds and field maps in the install wizard.
Execution time
1–3 minutes
Apps used
5 integrations
AI-powered
Yes
Difficulty
Intermediate
AIIntermediate
Workflow diagram

End-to-end scenario flow

Read-only visualization of how data moves from trigger to final result.

Trigger
Greenhouse
Event detected
Step 1
Gmail
Validates
Step 2
Google Calendar
Validates
AI
OpenAI
Validates
Step 4
Slack
Validates
Result
Slack
Workflow complete
Step-by-step

How each step runs

  1. 1
    GreenhouseTrigger
    Event detected

    Greenhouse and Gmail event matching Applicant AI Screening business rules

  2. 2
    Gmail
    Validates

    When triggered (Greenhouse and Gmail event matching Applicant AI Screening business rules), this workflow validates the payload, applies deduplication, syncs da

  3. 3
    Google Calendar
    Validates

    When triggered (Greenhouse and Gmail event matching Applicant AI Screening business rules), this workflow validates the payload, applies deduplication, syncs da

  4. 4
    OpenAI
    Validates

    When triggered (Greenhouse and Gmail event matching Applicant AI Screening business rules), this workflow validates the payload, applies deduplication, syncs da

  5. 5
    Slack
    Validates

    When triggered (Greenhouse and Gmail event matching Applicant AI Screening business rules), this workflow validates the payload, applies deduplication, syncs da

  6. 6
    Slack
    Workflow complete

    Tune thresholds and field maps in the install wizard.

Apps used

Connected applications

Greenhouse

Validates

Gmail

Validates

Google Calendar

Validates

OpenAI

Validates

Slack

Validates

Summary

Automation summary

Trigger
Greenhouse and Gmail event matching Applicant AI Screening business rules
Inputs
Greenhouse and Gmail event matching Applicant AI Screening business rules, Business Name, Notification Email, Timezone
Outputs
Tune thresholds and field maps in the install wizard., OpenAI validates, Slack validates
Business goal
Automate applicant ai screening end-to-end with accurate app routing.
Execution frequency
Real-time on event
Estimated runtime
1–3 minutes
Error handling
Failed steps retry up to 3 times with exponential backoff; persistent failures notify your configured channel and log to the run history.
Dependencies
Greenhouse, Gmail, Google Calendar, OpenAI, AI provider API
Benefits

Why use this automation?

Save ~9 hours/week

Remove repetitive steps from Applicant AI Screening so your team focuses on high-value work.

Reduce manual work

Connected apps sync data automatically instead of copy-paste between dashboards.

Prevent human errors

Standardized logic runs the same way every time, with retries on failure.

Faster response times

Events trigger immediate actions instead of waiting for someone to check a queue.

Requirements

What you need to get started

Required apps

  • Greenhouse
  • Gmail
  • Google Calendar
  • OpenAI

Required accounts

  • Active Greenhouse workspace with API access
  • Active Gmail workspace with API access
  • Active Google Calendar workspace with API access
  • Active OpenAI workspace with API access
  • Shata Automation workspace (free tier supported)

Required API keys

  • OpenAI or compatible AI provider API key
  • OAuth tokens for each connected integration

Permissions

  • Read access on trigger sources (forms, sheets, webhooks, or CRM objects)
  • Write access on destination apps (email, chat, CRM, or storage)
  • Permission to send prompts to your AI provider

Estimated setup time

  • 1 hour including app authorization and test run
  • Difficulty: Intermediate

Optional apps

  • OpenAI (optional)
  • Slack (optional)

Automation runtime

Activate this template

PartialSome steps run in preview until their integrations go live.

Connect required apps via OAuth or API keys. Credentials are encrypted server-side. Dev test runs mock external actions when connections are missing.

Draft
0%
Activation readiness

Est. setup time: ~13 min

Required connections

  • greenhouse(required)
    Previewgreenhouse: workflow actions run in preview
    ⚠ Missing
  • Gmail(required)
    ⚠ Missing
  • Google Calendar(required)
    Test-onlyGoogle Calendar: workflow actions run in preview
    ⚠ Missing
  • OpenAI(required)
    ⚠ Missing
  • • Missing connection: greenhouse
  • • Missing connection: Gmail
  • • Missing connection: Google Calendar
  • • Missing connection: OpenAI
Manage all connections →View all installations →

Workflow summary

Trigger
Greenhouse and Gmail event matching Applicant AI Screening business rules
Steps
6 nodes
Required apps
4
Optional apps
1

Trigger

New email trigger

Activate this workflow to provision the trigger endpoint.

Run history

No runs yet. Install the template and run a test, or activate to receive webhook/schedule runs.

FeaturedAIFreeIntermediatePartial1 hour setup★3.97.6k installs · 475 reviews
Customize for My Business
Analytics

Template performance

26.9k
Views
7.6k
Installs
447
Favorites
3.9
Avg rating
28.1%
Conversion
1 min
Setup time
94%
Success rate
72
Trending score
Most used integrations
GreenhouseGmailGoogle Calendar

When triggered (Greenhouse and Gmail event matching Applicant AI Screening business rules), this workflow validates the payload, applies deduplication, syncs data across Greenhouse, Gmail, Google Calendar, OpenAI, and notifies stakeholders in Slack or email. Applicant AI Screening includes configurable filters, retry on transient API errors, and optional GPT-4o steps for classification or summarization when the use case involves intelligent content handling. Tune thresholds and field maps in the install wizard.

Some steps run in preview until their integrations go live.

Required apps
GreenhousePreviewGmailLiveGoogle CalendarTest-onlyOpenAILive
Optional apps
SlackLive
All integrations
GreenhouseGmailGoogle CalendarOpenAISlack
Workflow preview

How Applicant AI Screening runs

1
Trigger
Configure trigger
2
Process
AI decision layer
3
Action
greenhouse
4
Notify
Alert & log
GreenhouseGmailGoogle CalendarOpenaiSlack
Setup steps

Get started in 5 steps

  1. 1
    Connect required apps

    Authorize Greenhouse, Gmail, Google Calendar, OpenAI with least-privilege OAuth scopes for Applicant AI Screening.

  2. 2
    Configure trigger

    Set trigger: Greenhouse and Gmail event matching Applicant AI Screening business rules. Enable idempotency keys for webhook retries.

  3. 3
    Map and transform data

    Align source fields to destination schema; apply filters and business rules.

  4. 4
    Run AI classification step

    GPT-4o classifies, summarizes, or drafts content with brand voice guardrails.

  5. 5
    Notify and log

    Post Slack summary or email digest; append audit row to Google Sheets.

Variables

Configurable settings

VariableTypeDefaultRequired
Business NametextYour BusinessYes
Notification Emailemail—Yes
Timezoneselect—Yes
Brand VoiceselectProfessionalNo
Slack Channeltext#generalNo
Gmail Search Querytextis:unreadNo
AI prompt

System prompt template

You assist the "Applicant AI Screening" automation. Follow brand voice, never invent data not in the payload, and output structured JSON when requested.
FAQ

Frequently asked questions

Can I change the connected apps?

Swap connectors in the install wizard—workflow logic for Applicant AI Screening remains the same.

Failure handling?

Failed steps retry 3× with backoff; permanent failures alert Slack #automation-alerts.

Test before go-live?

Use sandbox mode with sample webhook payload; review run history before activating.

Get started

Customize Applicant AI Screening for your business

Our team can adapt this template to your exact workflow, apps, and brand requirements.

Request custom automation →Talk to an expert