Find creators matching niche filters, personalize outreach DMs, and track response pipeline in CRM.
This automation starts when weekly schedule + new row in Airtable influencer criteria sheet. It meta insights process via meta insights, tiktok process via tiktok, openai process via openai, manychat sends, and hubspot sends, then and sends outreach via Manychat or email from Hunter.io discovered addresses. Responses sync to HubSpot deal stage `Influencer Outreach` with follow-up reminder.
Read-only visualization of how data moves from trigger to final result.
Weekly schedule + new row in Airtable influencer criteria sheet
Weekly scrape of Instagram and TikTok profiles matching hashtag and follower range from your Airtable criteria feeds GPT-4o personalization
Weekly scrape of Instagram and TikTok profiles matching hashtag and follower range from your Airtable criteria feeds GPT-4o personalization
Weekly scrape of Instagram and TikTok profiles matching hashtag and follower range from your Airtable criteria feeds GPT-4o personalization
and sends outreach via Manychat or email from Hunter.io discovered addresses. Responses sync to HubSpot deal stage `Influencer Outreach` with follow-up reminder
and sends outreach via Manychat or email from Hunter.io discovered addresses. Responses sync to HubSpot deal stage `Influencer Outreach` with follow-up reminder
and sends outreach via Manychat or email from Hunter.io discovered addresses. Responses sync to HubSpot deal stage `Influencer Outreach` with follow-up reminder
Process via Airtable
Process via Meta Insights
Process via TikTok
Process via OpenAI
Sends
Sends
Sends
Remove repetitive steps from Influencer Outreach so your team focuses on high-value work.
Connected apps sync data automatically instead of copy-paste between dashboards.
Standardized logic runs the same way every time, with retries on failure.
Automation runtime
Connect required apps via OAuth or API keys. Credentials are encrypted server-side. Dev test runs mock external actions when connections are missing.
Est. setup time: ~15 min
Schedule trigger
Activate this workflow to provision the trigger endpoint.
No runs yet. Install the template and run a test, or activate to receive webhook/schedule runs.
Weekly scrape of Instagram and TikTok profiles matching hashtag and follower range from your Airtable criteria feeds GPT-4o personalization—referencing recent post theme—and sends outreach via Manychat or email from Hunter.io discovered addresses. Responses sync to HubSpot deal stage `Influencer Outreach` with follow-up reminders in Google Calendar.
Some steps run in preview until their integrations go live.
Set niche hashtags, follower min/max, engagement rate floor, and excluded regions in Airtable.
Link Instagram/TikTok discovery API, Hunter.io, Manychat, HubSpot, OpenAI, and Google Calendar.
Reference creator's latest post topic and your campaign brief; cap DM length under 300 characters.
Max 15 DMs per day per account to avoid platform limits and spam perception.
Approve 5 personalized drafts in Slack before enabling auto-send.
| Variable | Type | Default | Required |
|---|---|---|---|
| Business Name | text | Your Business | Yes |
| Notification Email | — | Yes | |
| Timezone | select | — | Yes |
Throttle volume and personalize each message; avoid bulk identical copy.
Separate Airtable views with different follower ranges run as parallel workflow branches.
On positive response, create Asana task for product ship and link to HubSpot deal.
DM-only path; email branch skipped without Hunter hit.
Our team can adapt this template to your exact workflow, apps, and brand requirements.
327 total reviews
We deployed this across three locations and saw immediate time savings. The Influencer Outreach workflow handles edge cases we didn't expect it to.
+ AI quality exceeded expectations · Saved our team 10+ hours weekly
Solid template. We duplicated and tweaked variables for our brand. Would recommend for teams starting automation.
+ Support team helped customize quickly · Setup was straightforward
Clean workflow design. Connected our stack in one afternoon. Minor learning curve on variables.
+ Scales well as we grow · Integrations worked on first try
Weekly scrape of Instagram and TikTok profiles matching hashtag and follower range from your Airtable criteria feeds GPT-4o personalization—referencing recent post theme—and sends outreach via Manychat or email from Hunter.io discovered addresses. Responses sync to HubSpot deal stage `Influencer Outreach` with follow-up reminders in Google Calendar.
Activate Influencer Outreach with default variables and run a sandbox test.
Scenario: New user installs template and validates output in under 15 minutes.
Connect live apps, map business rules, enable monitoring alerts.
Scenario: Team deploys to workspace after QA sign-off on test runs.
Version 1.2.0 — Improved reliability and Slack notifications for Influencer Outreach.
Current version: 1.2.0
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