Turn product photos and short notes into captions with hooks, CTAs, and hashtag clusters.
This automation starts when new image in Google Drive `captions` folder or Typeform upload. It openai analyze image & draft captions and meta insights rank hashtag pool, then three captions with ranked hashtags sent for review.
Read-only visualization of how data moves from trigger to final result.
Image uploaded to Google Drive captions folder or Typeform
Vision model reads image and Airtable product data for three caption styles
Pull top hashtags from historical Instagram performance
Three captions with ranked hashtags sent for review
Sends
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Remove repetitive steps from Caption Generator so your team focuses on high-value work.
Connected apps sync data automatically instead of copy-paste between dashboards.
Standardized logic runs the same way every time, with retries on failure.
Events trigger immediate actions instead of waiting for someone to check a queue.
Automation runtime
Connect required apps via OAuth or API keys. Credentials are encrypted server-side. Dev test runs mock external actions when connections are missing.
Est. setup time: ~12 min
Form submission trigger
Activate this workflow to provision the trigger endpoint.
No runs yet. Install the template and run a test, or activate to receive webhook/schedule runs.
Triggered when a new image lands in a Google Drive folder tagged `captions` or when you upload via a Typeform link, this workflow sends the image to GPT-4o Vision, reads your product sheet from Airtable, and returns three caption styles—story-driven, benefit-led, and question-hook—plus a ranked hashtag set pulled from your top-performing Instagram posts via Meta Graph API.
Some steps run in preview until their integrations go live.
Connect Google Drive, Typeform, Airtable, OpenAI, and Instagram Graph API. Set the folder ID and form webhook URL.
Map Airtable columns—SKU, price, key benefit, audience—to caption context fields.
Pull last 90 days of post IDs from Instagram, extract hashtags from top 20% engagement posts, and cache as a weighted pool.
Enable or disable story, benefit, and question formats. Set default CTA—Shop Now, Link in Bio, or DM keyword.
Upload a product photo, verify three distinct captions arrive in Slack or email within 60 seconds.
| Variable | Type | Default | Required |
|---|---|---|---|
| Business Name | text | Your Business | Yes |
| Notification Email | — | Yes | |
| Timezone | select | — | Yes |
| Slack Channel | text | #general | No |
It can use only the image, but captions improve significantly when SKU and benefit fields are populated.
Yes. Enable bilingual output and specify primary language in workflow settings.
Weighted by engagement rate from your historical posts, not generic popularity lists.
The workflow checks the last 30 captions in Airtable and avoids repeating hook structures.
Our team can adapt this template to your exact workflow, apps, and brand requirements.
254 total reviews
After two weeks live, Caption Generator has become core to our daily ops. Verified install — runs without babysitting.
+ Great documentation · Scales well as we grow
− Took longer than estimated for advanced config
Caption Generator replaced a manual process that took 2 hours daily. ROI was clear within the first month.
+ AI quality exceeded expectations · Saved our team 10+ hours weekly
We deployed this across three locations and saw immediate time savings. The Caption Generator workflow handles edge cases we didn't expect it to.
+ Support team helped customize quickly · Setup was straightforward
Triggered when a new image lands in a Google Drive folder tagged `captions` or when you upload via a Typeform link, this workflow sends the image to GPT-4o Vision, reads your product sheet from Airtable, and returns three caption styles—story-driven, benefit-led, and question-hook—plus a ranked hashtag set pulled from your top-performing Instagram posts via Meta Graph API.
Activate Caption Generator with default variables and run a sandbox test.
Scenario: New user installs template and validates output in under 15 minutes.
Connect live apps, map business rules, enable monitoring alerts.
Scenario: Team deploys to workspace after QA sign-off on test runs.
Version 1.2.0 — Improved reliability and Slack notifications for Caption Generator.
Current version: 1.2.0
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