Transcribe Zoom/Meet recordings and distribute action items to Asana and attendees.
This automation starts when zoom or Google Meet recording completed webhook. It webhooks sends, openai sends, x (twitter) sends, gmail sends, and asana sends, then zoom cloud recording completed webhook sends audio to AssemblyAI, GPT-4o extracts summary, decisions, and action items with owners inferred from transcript spea.
Read-only visualization of how data moves from trigger to final result.
Zoom or Google Meet recording completed webhook
Zoom cloud recording completed webhook sends audio to AssemblyAI, GPT-4o extracts summary, decisions, and action items with owners inferred from transcript spea
Zoom cloud recording completed webhook sends audio to AssemblyAI, GPT-4o extracts summary, decisions, and action items with owners inferred from transcript spea
Zoom cloud recording completed webhook sends audio to AssemblyAI, GPT-4o extracts summary, decisions, and action items with owners inferred from transcript spea
Zoom cloud recording completed webhook sends audio to AssemblyAI, GPT-4o extracts summary, decisions, and action items with owners inferred from transcript spea
Zoom cloud recording completed webhook sends audio to AssemblyAI, GPT-4o extracts summary, decisions, and action items with owners inferred from transcript spea
Zoom cloud recording completed webhook sends audio to AssemblyAI, GPT-4o extracts summary, decisions, and action items with owners inferred from transcript spea
Sends
Sends
Sends
Sends
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Sends
Remove repetitive steps from Meeting Summary so your team focuses on high-value work.
Connected apps sync data automatically instead of copy-paste between dashboards.
Standardized logic runs the same way every time, with retries on failure.
Events trigger immediate actions instead of waiting for someone to check a queue.
Automation runtime
Connect required apps via OAuth or API keys. Credentials are encrypted server-side. Dev test runs mock external actions when connections are missing.
Est. setup time: ~13 min
Webhook trigger
Activate this workflow to provision the trigger endpoint.
No runs yet. Install the template and run a test, or activate to receive webhook/schedule runs.
Zoom cloud recording completed webhook sends audio to AssemblyAI, GPT-4o extracts summary, decisions, and action items with owners inferred from transcript speaker labels, emails attendees Gmail recap within 30 minutes, creates Asana tasks for each action with due date parsed from discussion, and files transcript PDF to Drive meeting folder.
Some steps run in preview until their integrations go live.
Zoom/Meet webhooks, AssemblyAI, OpenAI, Gmail, Asana, Drive.
Calendar attendee list improves owner assignment on action items.
Summary, decisions, actions, open questions sections in email.
One task per action; assignee from @mention or speaker inference.
30-min recording → recap email and tasks within SLA.
| Variable | Type | Default | Required |
|---|---|---|---|
| Business Name | text | Your Business | Yes |
| Notification Email | — | Yes | |
| Timezone | select | — | Yes |
| Gmail Search Query | text | is:unread | No |
External attendee flag strips sensitive internal discussion from recap.
Manual upload to Drive `recordings` folder triggers same pipeline.
AssemblyAI Arabic transcription supported.
Attendees reply to email corrections; optional human edit before Asana create.
Our team can adapt this template to your exact workflow, apps, and brand requirements.
106 total reviews
Meeting Summary replaced a manual process that took 2 hours daily. ROI was clear within the first month.
+ Great documentation · Scales well as we grow
− Took longer than estimated for advanced config
We deployed this across three locations and saw immediate time savings. The Meeting Summary workflow handles edge cases we didn't expect it to.
+ AI quality exceeded expectations · Saved our team 10+ hours weekly
Solid template. We duplicated and tweaked variables for our brand. Would recommend for teams starting automation.
+ Support team helped customize quickly · Setup was straightforward
Zoom cloud recording completed webhook sends audio to AssemblyAI, GPT-4o extracts summary, decisions, and action items with owners inferred from transcript speaker labels, emails attendees Gmail recap within 30 minutes, creates Asana tasks for each action with due date parsed from discussion, and files transcript PDF to Drive meeting folder.
Activate Meeting Summary with default variables and run a sandbox test.
Scenario: New user installs template and validates output in under 15 minutes.
Connect live apps, map business rules, enable monitoring alerts.
Scenario: Team deploys to workspace after QA sign-off on test runs.
Version 1.2.0 — Improved reliability and Slack notifications for Meeting Summary.
Current version: 1.2.0
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